                                                                                                                          PROLABEL MAIN MENU                                                                                                        ProLabel is a powerful mailing list database tool, that      lets you organize, sort and select listings from any         database files being used in ProLabel.  Databases files      can be created by you, imported into or exported out of      ProLabel, or obtained directly from CWW Development to       fit your specific needs.  Database listings can be           organized, maintained, sorted, selected and printed to       labels, very easily using ProLabel's powerful options.                                                                    Select various ProLabel options from this menu.  To          select a menu item simply use the keypad arrows to move      the highlight bar to the desired option.  Then press         the <Return> key to select the item.  At the bottom of       the Main Menu screen are to other options.  These items      are selected by pressing the <Ctrl> key and the              corresponding letter at the same time.                                                                                    To exit ProLabel and return to your DOS prompt, either       press the <Esc> key or the <Ctrl-E> keys.  As with this      help screen, obtaining help and important information        on any option in ProLabel is as easy as pressing <Ctrl-      S>.  Use <Ctrl-S> whenever you need more information.                                                                     Saving Screen Data                                                                                                        Information typed into a particular data entry screen        can be saved by pressing the <Ctrl-E> keys.  This key        combination will always save the information on a            particular screen and return you to the previous             screen.  The <Esc> key is used for the same function,        except that any informational changes WILL NOT be            saved.  Use <Esc> only when you want to discard any          changes you may have made.                                                                                                The Current Database                                                                                                      At the top of the Main Menu on left side, are two            informational messages that tell you the name of the         database that is currently in use.  Below that is the        description of the database.  The term "Currently in         Use" means that when any of the Main Menu options that       need to use a database are selected, the Current             Database shown on the menu will be used.  To select a        different database, choose the "Select/Create/Delete         Database" option from the Main Menu.                                                                                      MAIN MENU OPTIONS                                                                                                         Use Database option:                                                                                                      This option is primarily used to output database             information to printed Labels, or to other types of          formats.  Your mailing list databases can also be            viewed by specific criteria enabling you to view only        certain parts of the database.  Listings can also be         speed dialed from this option if your computer has a         modem.                                                                                                                    Select/Create/Delete Database option:                                                                                     This option is used to select a database for use, from       a list of available databases.  You must first select a      database before using most of the ProLabel options.          Databases are simply lists of Names, Addresses, and          Phone Numbers which are grouped together in one file         called a database.  You can create any number of new         databases and then add names and addresses.  Data for        databases can also be imported from an outside source        into a database.  CWW Development can supply you with        any size database you require, containing specific           information useful to you.  See the menu option "Obtain      New Databases & Registration" for more information.                                                                       Database Maintenance option:                                                                                              This option is used to update, create, or delete the         individual records (or listings) in a particular             database.  The contents of each record can be viewed,        modified, or deleted as needed.  This option also            allows you to Import information into the database.          Any comma delimited ASCII text file can be imported          directly in your database for use with ProLabel.                                                                          Obtain New Databases & Registration option:                                                                               This option discusses how to obtain custom databases         from CWW Development and how to register your copy of        ProLabel.  We can provide custom mailing list                databases designed to fit your specific requirements         and target audience.  Any size database you want we can      provide for you.  See this option for more information.                                                                   APPENDIX A - ERROR MESSAGES                                                                                               This section should be used if an Error Box is ever          displayed while using ProLabel.  The error message will      display the error Number and the Line Number of the          error that occurred in the program.  Write down all          items on the error screen.  Here's a list and possible       suggestions:                                                                                                              6 - Overflow.  A variable in the program received a          value that is too large.  An "E" or "D" mixed in with        numbers can cause this, or a very large number.  Check       your data entry for this type of occurrence.                                                                              7 - Out of memory.  ProLabel has run out of RAM memory.      The operation caused an excess use of RAM.  Exit the         program and check the amount of RAM remaining.  You          must have at least 530K free at the DOS prompt.                                                                           11 - Division by zero.  A calculation in the program         tried to divide using zero.  This is usually a program       bug.                                                                                                                      14 - Out of string space.  The operation caused excess       use of RAM.  Exit the program and check your RAM             memory.  You must have at least 530K free at the DOS         prompt.                                                                                                                   24 - Device time-out.  Your printer or disk drive is         not responding.  Check connections and try again.  If        you were printing, check that your printer has paper in      it and is on-line.                                                                                                        25 - Device fault.  Your printer is not ready.  Check        that it is on-line, check the cable connections, and         the paper.  Try printing from DOS or from a different        program to verify that the printer is working.                                                                            27 - Out of paper.  Your printer has run out paper.          Refill with paper or labels, set printer to on-line and      try again.                                                                                                                53 - File not found.  ProLabel is looking for a file it      can't find.  The filename will be displayed.  Check          that you have specified the filename correctly (if           applicable).  You may need to reload the software from       your program diskette.                                                                                                    55 - File already open.  Could indicate a program bug.       Reboot your computer and try again.                                                                                       57 - Device I/O error.  The device (printer, modem,          disk drive) is not responding.  Check that the               suspected device is working correctly.  Example - if         the error occurred while saving a file to disk check         your disk drive connections and check that it is             operating correctly.  Shut your computer off with the        power switch, then on again after 15 seconds, and retry      the operation.                                                                                                            61 - Disk full.  Your hard drive may not have enough         free space.  Free up space by removing or compressing        rarely needed files.  If disk is not full, run CHKDSK        from the DOS prompt.  Make sure you have sufficient          access rights to the ProLabel installation directory if      on a network.  Can also be caused by a network file          with no owner.  Use NDIR to check this.  Reload the          software if needed.                                                                                                       62 - Input past end of file.  Program tried to read a        file but found the end unexpectedly.  May indicate that      the file is damaged or corrupted.  Try reloading the         software, or deleting the file.                                                                                           68 - Device unavailable.  The device you are attempting      to access is not on-line or does not exist.  Check your      printer and hardware connections.  Check that you've         selected the correct printer port.  Test the device          from DOS.                                                                                                                 70 - Permission denied.  ProLabel attempted to write or      read from a write-protected disk, or a locked file.  If      the program is being used on a network, check that you       have full rights to the \PLABEL directory and files.         Your network administrator can give you the needed           rights.                                                                                                                   71 - Disk not ready.  The disk drive door is open or         there's no diskette in the drive.  Check that you have       full rights to the \PLABEL directory and files.  Your        network administrator can give you the needed rights.                                                                     72 - Disk media error.  There's an error on the              diskette or hard drive.  If you were accessing a             diskette, try another formatted diskette.  Run CHKDSK        from the DOS prompt.  If you suspect a serious problem       with your hard drive, have a qualified technician            examine it.                                                                                                               75 - Path file access.  ProLabel could not find the          needed file on the hard drive.  If on a network, check       that you have full rights to the \PLABEL directory and       files.  Your network administrator can give you the          needed rights.  May indicate that the file is damaged        or corrupted.  Try reloading the software from the           program diskette, or deleting the file from DOS.                                                                          76 - Path not found.  Same as error 75.                                                                                   <end of help>                                                                                                                                                                          USE DATABASE OPTION                                                                                                       This option is used to browse the selected database for      listings of interest to you.  You can specify specific       searching items to pull and display some or all of the       listings in the database.  Then you can Print the            listings to labels, Export the listings to other             software packages, or Quick Dial the listing with your       modem.                                                                                                                    This option has 2 main boxes.  The "Search Criteria"         (top) box, and the "Listings Based on Criteria"              (bottom) box.  To switch between the boxes press             <Ctrl-PgUp> and <Ctrl-PgDn>.                                                                                              The top box is used to specify the criteria used to          search for listings.  Once your criteria is set, press       <Ctrl-F> to find the listings that fit the criteria.         The listings that fit the criteria will be displayed in      the bottom box.  You can then scroll through the             listings by first pressing <Ctrl-PgDn> to activate the       bottom box, and use the keypad arrow keys to move            through the listings.                                                                                                     Specifying Search Criteria                                                                                                All, some, or none of the criteria fields in the top         box can be filled in for searching your listings.            Listings can be searched a specific Name, Address,           Street Name, City, State, Zip, Phone Number, Type, SIC       Business Code, or any combination of these.  Say for         example you want to pull only listings in California.        To do this, enter "CA" in the State field.  Make sure        all other fields are blank.  Now press <Ctrl-F> to Find      listings in California.  If there are no matches in          your database, nothing will show in the bottom box           otherwise the matching listings appear.                                                                                   Note:  Database listings with blank fields will not          show when <Ctrl-F> is used if criteria is specified for      that particular field.                                                                                                    Criteria you use does not have to match completely for       a listing to be found.  Example:  To find all listings       in a certain Area Code, specify the area code only in        the Phone Number field.  Another example is the Name         field.  To find all listings with a name of Wilson,          Williamson, Willard, etc. specify "WIL" in the name          field.                                                                                                                    Speed Dialing                                                                                                             If your computer has a modem and a telephone attached        to the modem you can speed dial any listing that has a       phone number.  First use <Ctrl-F> to find the desired        list.  Then press <Ctrl-PgDn> to activate the bottom         box.  Now use your Arrow Keys or the <PgUp> and <PgDn>       keys to find the listing you want to dial.  Now press        <Ctrl-D>.  The option will then reset your modem and         dial the number.  ProLabel will alert you to pick up         your telephone and will hang-up the modem leaving you        connected.  To disconnect, simply hang-up the phone.                                                                      This option can be used for quick, accurate dialing of       the phone numbers in your database.  For direct              marketing purposes this option can save you a lot of         wasted time dialing numbers by hand, and spare you the       tedious task when dialing many phone numbers.                                                                             Setting Up the Speed Dialer                                                                                               Before using the Speed Dialer be sure to check the           current Settings with the <Ctrl-T> option.  There are 3      items that need to be specified:                                                                                            1) Dialing Prefix:  Specify any characters you need             dialed before the phone is dialed.  Example:  If             you must dial a "9" before dialing a phone number,           enter "9" here.  Note: the comma indicates a                 pause of approximately 1.5 seconds which is                  probably needed.  If you need to dial "1" before             dialing a phone number, put the "1" here if the              phone numbers in your database don't have it.                                                                          2) Communications Port:  Specify the Port # of where            your modem is attached.  This will usually be "1"            or "2" but could be "3" or even "4".  If you have            problems using the Speed Dialer option the Port              setting is probably wrong or you don't have a                modem in the computer.                                                                                                 3) Local Area Code:  Specify your local 3 digit Area            Code here.  ProLabel needs this to know when it is           dialing a local phone number so it can remove the            area code before dialing.  Any dialing prefix you            may have specified will still be dialed before the           phone number is dialed.                                                                                              Using <Ctrl-X>                                                                                                            This option can be used to quickly erase all                 information in the current field.  This may come in          handy when you are constantly entering criteria,             finding the listings, and then trying other                  combinations of criteria.  So instead of using the           <Del> key use <Ctrl-X>.                                                                                                   Printing Labels and Exporting Data                                                                                        The <Ctrl-P> and <Ctrl-O> options are used to print          mailing labels and to export data to a disk file.  Note      that only the listings that where previously searched        for and displayed in the lower box will be printed or        exported.                                                                                                                 <end of help>                                                                                                                                                                          PRINTING MAILING LABELS                                                                                                   This dialog box enables you to print your data on a          line printer (dot matrix) or page printer (laser, ink        jet).  Using the settings here allow you to fine tune        your printing so your labels come out just the way you       want them.                                                                                                                To make your work easier, ProLabel comes with a preset       template for the Avery laser labels #5161, and for           continuous tractor feed single column labels.  These         labels are readily available from most business supply       stores.  Tip: To determine the number labels to be           printed and number Avery label sheets required for the       print job, press <Ctrl-C>.                                                                                                Printer Type                                                                                                              Place an "x" in the correct box under "Printer Type".        If you have an HP Laser Jet compatible printer mark the      "Laser Printer" box.  If you have a dot matrix printer       check the "Dot Matrix" box.  Be sure that only one box       is checked!                                                                                                               Parallel Port                                                                                                             Enter the correct number of the parallel printer port        of where your printer is attached.  For most printers        this is "1" (LPT1:), but can range from 1 to 4.                                                                           Page Margins                                                                                                              The Page Margins for printing labels are automatically       set for you by ProLabel.  For laser labels simply load       the paper tray with the correct labels:  Avery #5161         labels.  For printing on a dot matrix printer, load          continuous tractor feed labels.  The single column, 1 x      3.5 inch labels (Avery #4145 or similar) are the             correct ones.                                                                                                             Label Alignment                                                                                                           Laser labels do not need any alignment and you can skip      this section if using these.  Tractor feed label             printing does require alignment before printing.  To         align your labels, exit to "Search Criteria" screen and      enter enough criteria to create a small sample list for      testing.  Then press <Ctrl-P> to return here.  Now,          with your normal paper in the print (not the labels),        press <Ctrl-P> to print the samples.  Measure the            distance from the left edge of the paper (including the      tractor feed holes) to the left edge of the addresses.       The correct measurement is approximately 5/8 to 3/4 of       an inch.  If the measurement is more or less, adjust         the left tractor feed mechanism to compensate for the        difference.  Example, if your measurement is 1 inch,         you would need to move the mechanism 1/4 inch to right.      If the measurement is 1/2 inch, you would move the           mechanism 1/4 inch to the left.                                                                                           After adjusting the left tractor feed mechanism, insert      your continuous feed labels into the printer and lock        the left mechanism onto the labels.  Now adjust the          right mechanism so that it can also be locked onto the       labels.  The last step in aligning the labels is to          adjust the starting printing point.  Scroll the labels       until the printing head is approximately 1/4 inch below      the top of the first label.  When printing labels to a       dot matrix printer ProLabel will begin the print job at      the exact position of the labels in the printer, so          this step is important.                                                                                                   When you are ready to begin printing make sure that          there's enough labels in your printer for the number of      listings to be printed, and press <Ctrl-P>.  Make sure       your printer is on-line and ready to print!  Pressing        <Ctrl-P> will save any changes you may have made, as         will <Ctrl-E>.  During printing you may press <Esc> at       any time to cancel the print job.                                                                                         <end of help>                                                                                                                                                                          EXPORTING DATABASE DATA                                                                                                   You can export the listings found using <Ctrl-F>, to a       comma delimited ASCII file which can then be used in         another software package.  Many word processors,             spreadsheets, and database programs can use this             exported data.                                                                                                            Enter the filename and optional path here to create the      export file.  The file created will be a comma               delimited ASCII text file with 10 fields per record.         Here's the layout of the file that will be created:                                                                         1) Name                                                      2) Address (not street name)                                 3) Street (not address number)                               4) Apartment or Suite Number                                 5) City                                                      6) State                                                     7) Zip Code                                                  8) Phone Number                                              9) Type ("B" for Business or "R" for Residential)           10) SIC Number                                                                                                           The description for each of the 10 fields above              indicates the type of data that will be in each              position in the record.  Here's an example of what a         line in an exported file might look like:                                                                                 "Bob","4359","Pine","28","San Jose","CA","95120","408-       555-1234","B","12345"                                                                                                     Note that not every field in the record has to have          information in it, but there will always be 10 sets of       quotation marks with a comma in between each set of          quotations.  Note that if a field in your database is        blank there will still be a set of empty quotation           marks:                                                                                                                    "Bob","4359","Pine","","San Jose","CA","95120","408-         555-1234","",""                                                                                                           <end of help>                                                                                                                                                                          SELECT/CREATE/DELETE DATABASES                                                                                            This option is used to select a Mailing List Database        for use with ProLabel.  ProLabel comes with 3 sample         databases that you can use, modify, etc.  Or you can         create your own database or import a database you have       purchased from CWW Development or from another source.                                                                    Note that when importing data into ProLabel, the import      file must have the correct format.  See the Help Screen      in the "Database Maintenance" option for more details.                                                                    Create a New Database                                                                                                     To start a new database select <Ctrl-C>.  ProLabel will      now ask for the database name.  Note that the name you       specify here must be a 1 to 8 character unused name,         with no spaces or punctuation!  Numbers are OK.                 Example:  DBASE1                                          The name you use here does not have to be very               descriptive of the database's purpose.  You will             specify a detailed description next.  When ProLabel          prompts you for the database description, specify            something detailed enough to distinguish this database       from any others.                                                                                                          After creating the new database, ProLabel will display       it in the selection window.  To choose it, or any other      database for use, just move the highlight bar to the         desired entry and press <Return>.                                                                                         Delete a Database                                                                                                         If you find that a certain database is no longer needed      it can be removed by first moving the highlight bar to       the database to be deleted, and then by pressing             <Ctrl-D>.                                                                                                                 Special Notes                                                                                                             Databases created by this option produce two files on        your hard drive.  If the name you give a database is         DBASE1, for example, the two files are named DBASE1.DBF      (the file that holds the records) and DBASE1.DSC (the        file that holds the database description).  ProLabel         needs both of these files in the \PLABEL directory to        function correctly.  Do not attempt to delete or create      database files manually from DOS.                                                                                         Instead, always use the <Ctrl-C> and <Ctrl-D> options        to create and delete databases.  If you have an ASCII        text file to import into ProLabel such as what you           receive when you order a database from CWW Development,      first use <Ctrl-C> to create an empty database, and          then Import the ASCII file using the Import option in        "Database Maintenance".                                                                                                   <end of help>                                                                                                                                                                          DATABASE MAINTENANCE                                                                                                      The "Database Maintenance" option is used to update the      individual records (or listings) in a particular             database.  You can also import comma delimited ASCII         text files into your database with this option.                                                                           Records are updated using conventional methods such as       moving from field to field with the arrow keys or            <Return>.  Once a record is finished you can press           <Ctrl-A> or <PgDn> to go on to the next record, or           press <Ctrl-E> to save the record and exit.  To exit         without saving the information on the screen press the       <Esc> instead.                                                                                                            When you first create a new database, the input screen       will be blank.  To begin entering records just fill in       the screen and press <Ctrl-A> or <PgDn>.  This will          save the records and present a new blank record.             Continue this operation for as many records as you           like.  To scroll backwards through previous records,         press the <Ctrl-B> or <PgUp> key.                                                                                         Complete Records Are Important!                                                                                           When entering new records into a database, be sure to        enter each field completely and accurately.  This will       make searching the database using search criteria            later, more accurate.  Note that for the address field,      the actual address and street name are separate fields.      This enables you to be able to search your database by       Street Name or by Address.                                                                                                Data for new records can be entered in either upper          case characters, lower case, or any combination of the       two with no effect on searching the database later.                                                                       Listing Type                                                                                                              Be sure to enter the Listing Type for each new record        if your database will contain both Business and              Residential listings.  If the listings you are entering      into the database are ALL Residential or ALL Business,       and will be all the same in the future, Listing Type         can be left blank.  On the other hand, if you will have      listings of both types in the database be sure to            specify the correct Type for each record.  This is           important for later when the database is searched for        one type or the other.  Any database received from CWW       Development will already have the Type specified.                                                                         Inserting and Deleting Records                                                                                            Records can be easily added or deleted from an existing      database by using the <Ctrl-C> and <Ctrl-D> options.         To add a record press <Ctrl-C>, and a new blank record       is created allowing you add the new listing.  The            listing is added at the end of the database.  Once           again, pressing <Ctrl-A>, <Ctrl-B>, etc. will save any       changes.  <Ctrl-D> simply removes the current record         from the database.                                                                                                        Importing Records in ProLabel                                                                                             Any comma delimited ASCII file can be imported into the      selected ProLabel database.  Importing records for use       into ProLabel will give you instant access to the            information and allow quick and easy sorting, and label      printing.                                                                                                                 Use <Ctrl-I> to import a text file.  The text will be        added to the current database.  The current database         name is displayed near the bottom of the input screen.       Not just any text file can be imported!  It must be a        comma delimited ASCII text file.  "Comma delimited"          means that the fields in each records have commas in         between each field and quotation marks around each           field.  Each line of the import file should have 10          fields.  Here's a list of the fields:                                                                                       1) Name                                                      2) Address (not street name)                                 3) Street (not address number)                               4) Apartment or Suite Number                                 5) City                                                      6) State                                                     7) Zip Code                                                  8) Phone Number                                              9) Type ("B" for Business or "R" for Residential)           10) SIC Number                                                                                                           The description for each of the 10 fields above              indicates the type of data that should be in each            position in the record.  Here's an example of what a         line in an import file might look like:                                                                                   "Bob","4359","Pine","28","San Jose","CA","95120","408-       555-1234","B","12345"                                                                                                     Note that not every field in the record has to have          information in it, but there has to be 10 sets of            quotation marks with a comma in between each set of          quotations.  Note that if a field is blank there still       must be a set of empty quotation marks:                                                                                   "Bob","4359","Pine","","San Jose","CA","95120","408-         555-1234","",""                                                                                                           ProLabel will automatically test an import file to           check that the format is correct and warn you if it          thinks the file is invalid.  When you order a custom         database from CWW Development the import file you            receive is fully compatible with ProLabel.  Use the          Main Menu option "Obtain New Databases & Registration"       for more information on how to obtain our custom             tailored mailing list databases.                                                                                          <end of help>                                                                                                                                                                          END OF HELP                                                                                                                                                                                                                                         